Senior Information Governance Officer
Job Details
Job Title: Senior Information Governance Officer
Employment Type: Ongoing
Classification: Parliamentary Service Level 6
Closing Date: 11:30pm AEDT, 8 January 2025
Contact: Mr Cameron Neal, 02 62778181, cameron.neal@aph.gov.au
The Opportunity
The Department of Parliamentary Services (DPS) is recruiting for a Parliamentary Services Level 6 Senior Information Governance Officer, Information Management Section within the Digital Recording Services Branch.
This position provides an opportunity for the right person to have a significant impact on the further growth of information management maturity in DPS through the review and enhancement of the guidance provided through strong information governance.
The Senior Information Governance Officer is responsible for developing, implementing, and maintaining the department’s information governance program. The information governance program ensures that the department’s information assets are managed securely, are compliant with relevant legislation, and align with departmental, and whole-of-government policies, goals and objectives.
You will lead the review and submission of DPS records authorities, the creation of disposal schedules for Class C records in conjunction with the Parliamentary Library, assess DPS business systems using the National Archives’ Business Systems Assessment Framework and complete tasks such as completing the initial draft of the annual Check-up survey to assist DPS in achieving the requirements of the Building Trust in the Public Record Policy.
The Senior Information Governance Officer is required to undertake complex work, and operate with limited direction, with the opportunity for reasonable autonomy and accountability. The role includes using initiative and judgment in the interpretation of policy and in applying practices and procedures. The Senior Information Governance Officer provides professional and policy advice in relation to complex problems and may assist in strategic planning, program and project management, and policy development. The Senior Information Governance Officer will be required to liaise with a range of stakeholders in a representational role.
Who we are looking for
The Senior Information Governance Officer requires highly developed communication skills, sound understanding and application of information management and governance practices, stakeholder engagement, and an ability to respond in a constantly changing environment, with a strong emphasis on the importance of accuracy and completeness.
Our ideal candidate will have:
Demonstrated experience in information management/information governance.
Experience in the use of an EDRMS such as Content Manager and in the use of Microsoft 365.
Demonstrated experience in the practical application of the Building Trust in the Public Record policy.
Exceptional analytical, troubleshooting, and problem-solving skills.
Highly effective communication skills (written and verbal).
Exceptional stakeholder engagement/management skills.
Ability to work in a dynamic and often rapidly changing environment.
Strong focus on collaboration and teamwork.
Job Specific Requirements:
• The successful applicant will be required to obtain and maintain a Negative Vetting 1 (Confidential/Highly Protected/Secret) security clearance.
At DPS, we acknowledge the value diversity brings. We are committed to building a diverse and inclusive workplace that ensures all our people can contribute to our shared purpose. We welcome applications from Aboriginal and Torres Strait Islander people, mature age people, people from diverse backgrounds and people with disability.
Duty Statement
Classification: Parliamentary Service Level 6
Branch: Digital Recording Services Branch
Section: Information Management
Immediate supervisor: Director, Information Management
Under limited/general direction undertake duties in accordance with the agreed standards for the Parliamentary Service Level 6 classification. The duties will include, but are not limited to, the following:
1. Contribute to the development, maintenance and regular review of information governance strategies, frameworks and policies relevant to DPS information Management to promote best practice and meet legislative and regulatory requirements.
2. Manage the review and ongoing currency of DPS records authorities.
3. Assist in managing the implementation of components of the National Archives of Australia’s (NAA) Building Trust in the Public Record policy requirements.
4. Contribute to internal projects, such as the in-place records management project, supporting the capture, maintenance and preservation of information created within Microsoft 365 tools.
5. Provide secretariat support for information governance committees, including the Information and Data Governance Committee and the Metadata Working group.
6. Develop and maintain strong working relationships with clients, internal/external stakeholders, and service providers to ensure positive customer outcomes.
Employees of DPS are required to be able, and to be seen to be able, to provide professional advice and services to all Senators and Members without favour or prejudice.
How to apply
Please upload a pitch (750 words maximum) describing how your skills and experience would contribute to the role and work of the department.
Your pitch is an opportunity to tell us why you want to work at DPS, why you are interested in the role and what you can offer in the role. Frame your pitch around the role description and relevant ILS Profile. Make sure to use relevant examples and accomplishments that demonstrate your ability to perform the role.
Our purpose and values
We proudly provide innovative, unified, and client-focused services to the Australian Parliament and parliamentarians. We are a values driven department, placing our values at the heart of everything we do; from our service offerings and decision making to our interactions with stakeholders and each other.
Our people are employed in a broad and unique range of professional, customer service and trade-based roles, all joined by a shared purpose: to make an enduring contribution to Australia’s parliamentary democracy. We have an inclusive workplace that reflects the diversity of the community we serve. While we come from all walks of life, we share a commitment to care for and protect our iconic workplace.
Every year, almost one million people visit Australian Parliament House to experience the parliamentary process, the building’s architecture, nationally significant art collections, events, tours, and food and dining experiences – all made possible by our people, who are active participants in an environment where no two days are the same.
What we can offer
Join our community based on innovative, unified, and client-focused services, where your skills and development will be nurtured. You will also enjoy:
• access to flexible work arrangements
• ongoing opportunities to learn and develop new capabilities
• a competitive remuneration package
• free secure underground parking
• free gym membership and access to recreational facilities
• on-site childcare, banking services, post office, value-for-money dining options and more.
Salary
Currently, the salary range for this position is $94,259 - $105,941 per annum.
Conditions of Employment
Employment opportunities at Department of Parliamentary Services are subject to a range of conditions prescribed in the Parliamentary Service Act 1999 which include:
• Australian citizenship – to be eligible for employment with DPS, applicants must be an Australian Citizen.
• Security clearance and character clearance – the preferred applicant will be required to obtain and maintain a security clearance at the level specified, as well as complete and be deemed suitable through a Nationally Coordinated Criminal History Check.
• Health assessment – a pre-employment health assessment will be required where there are physical or medical requirements for the role.