Logistics Operations Coordinator
Job Details
Job Title: Logistics Operations Coordinator
Employment Type: Ongoing
Classification: Parliamentary Service Level 5
Closing Date: 11:30pm AEDT, 1 November 2024
Contact: Michael Fenech, 0447 431 297, Michael.Fenech@aph.gov.au
The Opportunity
The Department of Parliamentary Services (DPS) is recruiting for a Parliamentary Service Level 5 Logistics Operations Coordinator within Property Services Branch.
The Department of Parliamentary Services (DPS) supports the functions of the Australian Parliament and the work of parliamentarians through the provision of professional services, advice and facilities, the ongoing maintenance of Australian Parliament House (APH); and makes the building, and the important activity that takes place within it, accessible.
DPS is seeking to recruit a highly motivated team member for the role of Logistics Operations Coordinator, within the Maintenance Services Section of the Property Services Branch located at APH in Canberra. The logistics section of the Maintenance Services Section plays a pivotal role in support of APH daily by delivering efficient and effective logistics services and loading dock operations to parliamentarians, building occupants and visitors.
As part of the Logistics team, the successful applicants will be required to coordinate the day to day activities of the Australian Parliament House (APH) Loading Dock ensuring all deliveries are received, documented, and dispatched in accordance with approved policies and procedures, and within required timeframes,
Who we are looking for
Our ideal candidate will:
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Develop and maintain positive and productive working relationships with a range of stakeholders and ensure the highest level of customer service is achieve.
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Assist with the development of policy and procedures applicable to goods receipt, distribution and storage, and operation of manual handling equipment
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Assist the Logistics Manager in Department of Parliamentary asset disposal processes and the coordination of furniture relocations,
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The successful applicant will be well presented, professionally courteous and possess a high level of customer service experience, particularly with a wide range of internal and external clients.
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They will work in a dynamic and ever-changing environment, requiring flexibility to meet the daily challenges presented in delivering this very important service.
Job Specific Requirements:
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The position will require the successful candidate to work designated hours between the hours of 6:00am to 6:00pm, Monday to Friday. The successful candidate will be required to participate in an on-call rostered arrangement for work performed outside Monday to Friday.
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The successful applicant must have, and be able to maintain, a current drivers licence and a licence to perform high risk work (forklift).
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Manual handling duties may be required during peak times or staff shortages. The successful applicant must demonstrate the physical capacity to perform the full range of duties including (but not limited to) pulling, pushing, bending, and lifting and will be required to undertake a medical assessment to determine fitness for duty prior to appointment.
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The successful applicant will be required to obtain and maintain a Negative Vetting 1 (Confidential/Highly Protected/Secret) security clearance.
At DPS, we acknowledge the value diversity brings. We are committed to building a diverse and inclusive workplace that ensures all our people can contribute to our shared purpose. We welcome applications from Aboriginal and Torres Strait Islander people, mature age people, people from diverse backgrounds and people with disability.
Duty Statement
Classification: Parliamentary Service Level 5
Branch: Property Services Branch
Section: Maintenance Services
Immediate supervisor: Logistics Manager
Under limited/general direction undertake duties in accordance with the agreed standards for the Parliamentary Service Level 5 classification. The duties will include, but are not limited to, the following:
- Manage the day-to-day activities of the Australian Parliament House (APH) Loading Dock, ensuring all deliveries are received, documented, and dispatched in accordance with approved policies and procedures, and within required timeframes.
- Oversee the scheduling of deliveries through the APH Loading Dock to achieve continuous, timely and the safe workflow of delivery traffic.
- Manage, schedule and train the logistics team, performing their administrative requirements and ensuring the highest standards of approved Work Health Safety (WHS) practices are adhered to.
- Develop and maintain positive and productive working relationships with a wide range of both internal and external stakeholders, liaising professionally on issues relevant to the APH Loading Dock's operations to achieve positive customer outcomes.
- Assist with the development of policy and procedures applicable to goods receipt, distribution and storage, and operation of manual handling equipment.
- Assist the Logistics Manager in Department of Parliamentary Services (DPS) assets disposal process and also the coordination of furniture relocations.
Employees of DPS are required to be able, and to be seen to be able, to provide professional advice and services to all Senators and Members without favour or prejudice.
How to apply
Please upload a pitch (750 words maximum) describing how your skills and experience would contribute to the role and work of the department.
Your pitch is an opportunity to tell us why you want to work at DPS, why you are interested in the role and what you can offer in the role. Frame your pitch around the role description and relevant ILS Profile. Make sure to use relevant examples and accomplishments that demonstrate your ability to perform the role.
Our purpose and values
We proudly provide innovative, unified, and client-focused services to the Australian Parliament and parliamentarians. We are a values driven department, placing our values at the heart of everything we do; from our service offerings and decision making to our interactions with stakeholders and each other.
Our people are employed in a broad and unique range of professional, customer service and trade-based roles, all joined by a shared purpose: to make an enduring contribution to Australia’s parliamentary democracy. We have an inclusive workplace that reflects the diversity of the community we serve. While we come from all walks of life, we share a commitment to care for and protect our iconic workplace.
Every year, almost one million people visit Australian Parliament House to experience the parliamentary process, the building’s architecture, nationally significant art collections, events, tours, and food and dining experiences – all made possible by our people, who are active participants in an environment where no two days are the same.
What we can offer
Join our community based on innovative, unified, and client-focused services, where your skills and development will be nurtured. You will also enjoy:
• access to flexible work arrangements
• ongoing opportunities to learn and develop new capabilities
• a competitive remuneration package
• free secure underground parking
• free gym membership and access to recreational facilities
• on-site childcare, banking services, post office, value-for-money dining options and more.
Salary
Currently, the salary range for this position is $86,137 - $92,412 per annum.
Conditions of Employment
Employment opportunities at Department of Parliamentary Services are subject to a range of conditions prescribed in the Parliamentary Service Act 1999 which include:
• Australian citizenship – to be eligible for employment with DPS, applicants must be an Australian Citizen.
• Security clearance and character clearance – the preferred applicant will be required to obtain and maintain a security clearance at the level specified, as well as complete and be deemed suitable through a Nationally Coordinated Criminal History Check.
• Health assessment – a pre-employment health assessment will be required where there are physical or medical requirements for the role.