ICT Contract Manager
Job Details
Job Title: ICT Contract Manager
Employment Type: Ongoing
Classification: Parliamentary Executive Level 1
Closing Date: 11:30pm AEDT, 16 December 2024
Contact: Adrian French, 02 6277 9228, Adrian.French@aph.gov.au
The Opportunity
The Department of Parliamentary Services (DPS) is seeking a motivated and experienced ICT Contract Manager to join the Digital Capability & Operations Branch, Information Services Division (ISD).
ISD is responsible for the provision of IT services to the Australian Parliament and electorate offices nationally. The Digital Capability & Operations Branch is responsible for the development of systems that underpin the operation of both chambers of Parliament, parliamentary committees, and the administrative functions across Parliament House.
• Join the Digital Capability & Operations Branch, a dynamic and innovative branch that delivers digital solutions and services to support Parliament House and the parliamentary process.
• As an ICT Contract Manager, you will be responsible for managing and maintaining contracts across a varied range of vendors.
• You will work with a diverse group of stakeholders, including business users, technical teams, and vendors.
• You will also have the opportunity to contribute to the continuous improvement of contract management processes and practices, as well as undertaking development opportunities.
Who we are looking for
Our ideal candidate will:
• Have demonstrated experience in contract management, including financial oversight, compliance, and renewals.
• Have proven ability to engage with stakeholders to ensure contract effectiveness and vendor performance.
• Possess strong analytical skills with the ability to recommend and implement improvements to contract management processes.
• Have a passion for contract management and a customer-focused mindset.
Relevant tertiary qualifications in contract management are desirable, and knowledge of Commonwealth Procurement Rules and the PGPA Act are highly desirable.
• The successful applicant will be required to obtain and maintain a Baseline Vetting (Protected/Restricted) security clearance.
At DPS, we acknowledge the value diversity brings. We are committed to building a diverse and inclusive workplace that ensures all our people can contribute to our shared purpose. We welcome applications from Aboriginal and Torres Strait Islander people, mature age people, people from diverse backgrounds and people with disability.
Duty Statement
Classification: Parliamentary Executive Level 1
Branch: Digital Capability & Operations Branch
Section: Applications Operations
Immediate supervisor: Director, Capability Delivery & Application Operations
Under limited/general direction undertake duties in accordance with the agreed standards for the Parliamentary Executive Level 1 classification. The duties will include, but are not limited to, the following:
1. Engage in day-to-day contract management activities that reflect departmental needs, align with departmental priorities and comply with applicable legislation, regulations, policies, guidelines and procedures (e.g. PGPA Act, Commonwealth Procurement Rules, FFSP Act and the DPS Procurement Policy).
2. Actively manage the financial aspects of contracts, including budgeting, invoicing, and payment schedules.
3. Engage in vendor relationship management to improve the way in which goods and services are delivered, including contract negotiation.
4. Undertake contract health checks, seek feedback from internal teams on vendor performance and contract effectiveness, and recommend improvements.
5. Conduct ad-hoc procurements as directed, focusing on contract variations and extensions,in collaboration with the Procurement Team.
6. Provide support to internal teams on contract-related matters.
7. Other duties as required.
Employees of DPS are required to be able, and to be seen to be able, to provide professional advice and services to all Senators and Members without favour or prejudice.
How to apply
Please upload a pitch (750 words maximum) describing how your skills and experience would contribute to the role and work of the department.
Your pitch is an opportunity to tell us why you want to work at DPS, why you are interested in the role and what you can offer in the role. Frame your pitch around the role description and relevant ILS Profile. Make sure to use relevant examples and accomplishments that demonstrate your ability to perform the role.
Our purpose and values
We proudly provide innovative, unified, and client-focused services to the Australian Parliament and parliamentarians. We are a values driven department, placing our values at the heart of everything we do; from our service offerings and decision making to our interactions with stakeholders and each other.
Our people are employed in a broad and unique range of professional, customer service and trade-based roles, all joined by a shared purpose: to make an enduring contribution to Australia’s parliamentary democracy. We have an inclusive workplace that reflects the diversity of the community we serve. While we come from all walks of life, we share a commitment to care for and protect our iconic workplace.
Every year, almost one million people visit Australian Parliament House to experience the parliamentary process, the building’s architecture, nationally significant art collections, events, tours, and food and dining experiences – all made possible by our people, who are active participants in an environment where no two days are the same.
What we can offer
Join our community based on innovative, unified, and client-focused services, where your skills and development will be nurtured. You will also enjoy:
• access to flexible work arrangements
• ongoing opportunities to learn and develop new capabilities
• a competitive remuneration package
• free secure underground parking
• free gym membership and access to recreational facilities
• on-site childcare, banking services, post office, value-for-money dining options and more.
Salary
An attractive salary, which could be negotiated with the successful candidate, is on offer.
Conditions of Employment
Employment opportunities at Department of Parliamentary Services are subject to a range of conditions prescribed in the Parliamentary Service Act 1999 which include:
• Australian citizenship – to be eligible for employment with DPS, applicants must be an Australian Citizen.
• Security clearance and character clearance – the preferred applicant will be required to obtain and maintain a security clearance at the level specified, as well as complete and be deemed suitable through a Nationally Coordinated Criminal History Check.
• Health assessment – a pre-employment health assessment will be required where there are physical or medical requirements for the role.