Assistant Director, Procurement

Job Details

Job Title: Assistant Director, Procurement

Employment Type: Ongoing

Classification: Parliamentary Executive Level 1

Closing Date: 11:30pm AEDT, 12 December 2024 

Contact: Janet Boyd, 0466 850 981, janet.boyd@aph.gov.au

The Opportunity

The Department of Parliamentary Services (DPS) is recruiting for a Parliamentary Executive Level 1 Assistant Director, Procurement within Planning and Quality Branch.  We are seeking Procurement professionals to lead complex procurement and contract related activities whilst leading a small team to meet the procurment and contract management needs of DPS. 

The suitable candidates will be required to prepare and review a range of written material including reports, contracts, procurement documentation, Senate Estimates briefs, questions on notice and executive briefings. Develop and deliver procurement and contract management training to DPS staff to build capability and capacity. Prepare and review a range of written material including reports, contracts, procurement documentation, Senate Estimates briefs, questions on notice and executive briefings. Develop and deliver procurement and contract management training to DPS staff to build capability and capacity shilst undertaking other duties as directed.

The ideal candidate will demonstrated expertise, with a minimum of three (3) years’ experience, in conducting procurement and contract management. Demonstrated high level administration skills and the ability to oversee the development of contemporary procurement and contract management process and have proven ability to communicate with influence and ability to nurture productive working relationships with a wide range of stakeholders.

Who we are looking for

Our ideal candidate will  

• Demonstrated expertise, with a minimum of three (3) years’ experience, in conducting procurement and contract management.
• Demonstrated high level administration skills and the ability to oversee the development of contemporary procurement and contract management process.
• Understand strategic objectives of the department and develop work plans accordingly.
• Proven ability to communicate with influence and ability to nurture productive working relationships with a wide range of stakeholders.
• Adhere to Parliamentary Services Values and the code of conduct and consistently behave in an honest, ethical and professional way.

Job Specific Requirements: 

• Certificate IV in Procurement and Contracting or higher is essential.
• Experience in any of the following is highly desirable, administration, governance or finance. 
• The successful applicant will be required to obtain and maintain a Negative Vetting 1 (Confidential/Highly Protected/Secret) security clearance.

At DPS, we acknowledge the value diversity brings. We are committed to building a diverse and inclusive workplace that ensures all our people can contribute to our shared purpose. We welcome applications from Aboriginal and Torres Strait Islander people, mature age people, people from diverse backgrounds and people with disability.

Duty Statement

Classification: Parliamentary Executive Level 1 

Branch: Planning and Quality Branch 

Section: Quality Management 

Immediate supervisor: Director, Procurement 

Under limited/general direction undertake duties in accordance with the agreed standards for the Parliamentary Executive Level 1 classification. The duties will include, but are not limited to, the following:

1.    Manage a small team that provides advice and assistance in procurement, contract management and other business processes.
2.    Provide advance specialist advice on procurement and contract related matters across DPS.
3.    Lead complex procurement and contract related activities that are fundamental to the day-to-day operations of DPS, using best practice and judgment.
4.    Prepare and review a range of written material including reports, contracts, procurement documentation, Senate Estimates briefs, questions on notice and executive briefings.
5.    Develop and deliver procurement and contract management training to DPS staff to build capability and capacity.
6.    Maintain and administer the procurement and contract management tools and processes including preparation of policies, guides, templates, and procedures.
7.    Provide leadership and mentor staff within the Quality Management section.
8.    Represent the section at the highest levels, including dealing with other departments, contractors and other stakeholders.
9.    Promote and implement the Parliamentary Services Values and business partnering culture.
10.    Undertake other duties as directed.

Employees of DPS are required to be able, and to be seen to be able, to provide professional advice and services to all Senators and Members without favour or prejudice.

How to apply

Please upload a pitch (750 words maximum) describing how your skills and experience would contribute to the role and work of the department. 

Your pitch is an opportunity to tell us why you want to work at DPS, why you are interested in the role and what you can offer in the role. Frame your pitch around the role description and relevant ILS Profile. Make sure to use relevant examples and accomplishments that demonstrate your ability to perform the role. 

Our purpose and values

We proudly provide innovative, unified, and client-focused services to the Australian Parliament and parliamentarians. We are a values driven department, placing our values at the heart of everything we do; from our service offerings and decision making to our interactions with stakeholders and each other.  

Our people are employed in a broad and unique range of professional, customer service and trade-based roles, all joined by a shared purpose: to make an enduring contribution to Australia’s parliamentary democracy. We have an inclusive workplace that reflects the diversity of the community we serve. While we come from all walks of life, we share a commitment to care for and protect our iconic workplace. 

Every year, almost one million people visit Australian Parliament House to experience the parliamentary process, the building’s architecture, nationally significant art collections, events, tours, and food and dining experiences – all made possible by our people, who are active participants in an environment where no two days are the same.

What we can offer

Join our community based on innovative, unified, and client-focused services, where your skills and development will be nurtured. You will also enjoy:  

•    access to flexible work arrangements 
•    ongoing opportunities to learn and develop new capabilities 
•    a competitive remuneration package
•    free secure underground parking
•    free gym membership and access to recreational facilities
•    on-site childcare, banking services, post office, value-for-money dining options and more.

Salary

An attractive salary, which could be negotiated with the successful candidate, is on offer.

Conditions of Employment

Employment opportunities at Department of Parliamentary Services are subject to a range of conditions prescribed in the Parliamentary Service Act 1999 which include:

•    Australian citizenship – to be eligible for employment with DPS, applicants must be an Australian Citizen. 

•    Security clearance and character clearance – the preferred applicant will be required to obtain and maintain a security clearance at the level specified, as well as complete and be deemed suitable through a Nationally Coordinated Criminal History Check. 

•    Health assessment – a pre-employment health assessment will be required where there are physical or medical requirements for the role.