Sharepoint Administrator

Job Details

Job Title: Sharepoint Administrator

Employment Type: Ongoing

Classification: Parliamentary Executive Level 1

Closing Date: 11:30pm AEDT, 7 April 2025

Contact: Van Huynh, 02 6277 8397, van.huynh@aph.gov.au

The Opportunity

The Department of Parliamentary Services (DPS) is recruiting for a Parliamentary Executive Level 1 Sharepoint Administrator within Digital Customer Services Branch. 

The Department of Parliamentary Services (DPS) provides ICT services via a shared services model to the Australian Parliament House (APH) and to more than 5000 people who work for the parliament. This includes supporting the ICT needs of all parliamentarians and their staff and the parliamentary office locations across Australia. ISD also provides ICT services to the other parliamentary departments: Department of the Senate, Department of the House of Representatives, Parliamentary Budget Office, and the Parliamentary Workplace Support Service.

Our mission is to ensure the smooth operation of parliamentary activities through efficient and effective service delivery. We are committed to innovation, excellence, and continuous improvement.

Who we are looking for

0365 and SharePoint SME

We are looking for a skilled M365 and SharePoint SME to manage and maintain our Microsoft M365 and Online SharePoint environments, ensuring seamless functionality across site collections and content databases. The ideal candidate will have experience customising SharePoint sites, libraries, lists, and workflows to align with business needs, creating solutions that support organisational processes. 

They will implement and oversee security measures and permissions to protect sensitive data, monitor SharePoint health, diagnose issues, and perform routine maintenance to maintain peak performance. Additionally, the role includes developing and executing backup and recovery strategies to minimise data loss risks, as well as configuring and customising Microsoft M365 applications and features to meet organisational requirements. 

This position requires a proactive, detail-oriented professional committed to maintaining a secure, efficient, and user-friendly SharePoint environment.

Experience in the following platforms is highly desirable:

• SharePoint
• 0365
• Intune experience
• Azure and other cloud technology experience
• Technical Skills in Scripting and Automation

Job Specific Requirements: 

•  The successful applicant will be required to obtain and maintain a Negative Vetting 1 (Confidential/Highly Protected/Secret) security clearance.

At DPS, we acknowledge the value diversity brings. We are committed to building a diverse and inclusive workplace that ensures all our people can contribute to our shared purpose. We welcome applications from Aboriginal and Torres Strait Islander people, mature age people, people from diverse backgrounds and people with disability.

Duty Statement

Classification: Parliamentary Executive Level 1 

Branch: Digital Customer Services Branch 

Section: Technology Platforms & Operations 

Immediate supervisor: Director, Collaboration Platforms 

Under limited/general direction undertake duties in accordance with the agreed standards for the Parliamentary Executive Level 1 classification. The duties will include, but are not limited to, the following:

1.    Manage and maintain Microsoft 365 and Online SharePoint environments, including site collections and content databases, ensuring smooth functionality.

2.    Customise SharePoint Sites, libraries, lists, and workflows to align with business needs and processes.

3.    Implement robust security measures and permissions to safeguard SharePoint data.

4.    Monitor SharePoint Health, diagnose issues, and perform routine maintenance, ensuring optimal performance.

5.    Develop and execute backup and recovery strategies to mitigate data loss risks.

6.    Manage the configuration, setup, and customisation of Microsoft 365 application and features to meeting organisation requirements.

7.    Provide mentorship to junior colleagues and execute strategies for staff and skills succession planning.

Employees of DPS are required to be able, and to be seen to be able, to provide professional advice and services to all Senators and Members without favour or prejudice.

How to apply

Please upload a pitch (750 words maximum) describing how your skills and experience would contribute to the role and work of the department. 

Your pitch is an opportunity to tell us why you want to work at DPS, why you are interested in the role and what you can offer in the role. Frame your pitch around the role description and relevant ILS Profile. Make sure to use relevant examples and accomplishments that demonstrate your ability to perform the role. 

Our purpose and values

We proudly provide innovative, unified, and client-focused services to the Australian Parliament and parliamentarians. We are a values driven department, placing our values at the heart of everything we do; from our service offerings and decision making to our interactions with stakeholders and each other.  

Our people are employed in a broad and unique range of professional, customer service and trade-based roles, all joined by a shared purpose: to make an enduring contribution to Australia’s parliamentary democracy. We have an inclusive workplace that reflects the diversity of the community we serve. While we come from all walks of life, we share a commitment to care for and protect our iconic workplace. 

Every year, almost one million people visit Australian Parliament House to experience the parliamentary process, the building’s architecture, nationally significant art collections, events, tours, and food and dining experiences – all made possible by our people, who are active participants in an environment where no two days are the same.

What we can offer

Join our community based on innovative, unified, and client-focused services, where your skills and development will be nurtured. You will also enjoy:  

•    access to flexible work arrangements 
•    ongoing opportunities to learn and develop new capabilities 
•    a competitive remuneration package
•    free secure underground parking
•    free gym membership and access to recreational facilities
•    on-site childcare, banking services, post office, value-for-money dining options and more.

Salary

An attractive salary, which could be negotiated with the successful candidate, is on offer.

Conditions of Employment

Employment opportunities at Department of Parliamentary Services are subject to a range of conditions prescribed in the Parliamentary Service Act 1999 which include:

•    Australian citizenship – to be eligible for employment with DPS, applicants must be an Australian Citizen. 

•    Security clearance and character clearance – the preferred applicant will be required to obtain and maintain a security clearance at the level specified, as well as complete and be deemed suitable through a Nationally Coordinated Criminal History Check. 

•    Health assessment – a pre-employment health assessment will be required where there are physical or medical requirements for the role.