PSL5 - Payroll Specialist

Job Details

Job Title: PSL5 - Payroll Specialist

Employment Type: Ongoing

Classification: Parliamentary Service Level 5

Closing Date: 11:30pm AEST, 21 August 2026 

Contact: Anne-Maree, 0262779297, anne-maree.ghirardello@aph.gov.au

The Opportunity

The Department of Parliamentary Services (DPS) is recruiting for a Parliamentary Service Level 5 PSL5 - Payroll Specialist within Finance Branch. DPS has a uniquely diverse workforce of approximately 1200 staff, working across a wide range of administration, trade, technical, customer service and professional roles to support the functioning of the Australian Parliament, services to parliamentarians, visitors and the wider community.

The Payroll Specialist is within the Payroll team.

The team deliver the following:

• Administration of pay and conditions
• Establishments and organisational management
• Workforce Scheduling

We are seeking candidates who can build productive working relationships across the department, enjoy working in a collaborative environment and have good attention to detail. Working closely with the Payroll and Financial Systems teams you will have an opportunity to identify improvements in processes, procedures, systems and business outcomes, and actively influencing the culture and driving positive change.

Who we are looking for

Our ideal candidate will have: 

• Experience in communicating effectively with internal and external stakeholders on payroll related matters,
• Respond to customer enquiries via telephone, email and written correspondence in a timely and professional manner,
• Proven ability to contribute to a positive work culture,
• Demonstrated experience of the ability to quickly learn the use of SAP systems
• Prepare draft correspondence and reports on complex payroll matters.

Job Specific Requirements: 

• The successful applicant will be required to obtain and maintain a Baseline Vetting (Protected/Restricted) security clearance.

At DPS, we are committed to building a diverse and inclusive workplace that ensures all our people can contribute to our shared purpose. We encourage applications from Aboriginal and Torres Strait Islander people, people with disability, people with caring responsibilities, people who identify as LGBTQIA+, people from cultural and linguistically diverse backgrounds, people who identify as neurodivergent, and mature aged people.

Duty Statement

Classification: Parliamentary Service Level 5 

Branch: Finance Branch 

Section: Payroll Services 

Immediate supervisor: Team Leader 

Duty Statement

Under limited/general direction undertake duties in accordance with the agreed standards for the specified classification. The duties will include, but are not limited to, the following:

1. Provide payroll advice based on Department of Parliamentary services Enterprise Agreement, Parliamentary Service Act, Commonwealth legislation and policy guidelines.

2. Correctly administer pay and conditions using the SAP Payroll System and SAP Employee Self Services (ESS).
3. Liaise with internal and external stakeholders on payroll related matters to maintain compliance and ensure positive customer outcomes
4. Manage routine and as requires more complex customer enquiries via telephone, email and written correspondence, including in the context of non-routine enquiries.

5. Prepare draft correspondence and reports including emails and letter on complex payroll matters.
6. Work as a member of a small team to ensure the delivery of fortnightly payroll and provide training to team members as required.
7. Contribute to the ongoing improvement of payroll processes and practices.
8. Other duties as directed.

Selection Criteria 

• Demonstrated capacity to communicate effectively
• Good organisational and administrative skills
• Proven ability to work as part of a team
• Well-developed customer service skills
• Proven ability to manage projects
• Relevant skills and experience.

Employees of DPS are required to be able, and to be seen to be able, to provide professional advice and services to all Senators and Members without favour or prejudice.

How to apply

Please upload a pitch 750 words describing how your skills and experience would contribute to the role and work of the department. 

Your pitch is an opportunity to tell us why you want to work at DPS, why you are interested in the role and what you can offer in the role. Frame your pitch around the role description and relevant ILS Profile. Make sure to use relevant examples and accomplishments that demonstrate your ability to perform the role. 

For additional guidance when crafting you application, please refer to the DPS Recruitment - Candidate Information Pack, which provides helpful tips on how to structure your pitch and highlight your most relevant skills and experience effectively.

Our purpose and values

We proudly provide innovative, unified, and client-focused services to the Australian Parliament and parliamentarians. We are a values driven department, placing our values at the heart of everything we do; from our service offerings and decision making to our interactions with stakeholders and each other.  

Our people are employed in a broad and unique range of professional, customer service and trade-based roles, all joined by a shared purpose: to make an enduring contribution to Australia’s parliamentary democracy. We have an inclusive workplace that reflects the diversity of the community we serve. While we come from all walks of life, we share a commitment to care for and protect our iconic workplace. 

Every year, almost one million people visit Australian Parliament House to experience the parliamentary process, the building’s architecture, nationally significant art collections, events, tours, and food and dining experiences – all made possible by our people, who are active participants in an environment where no two days are the same.

What we can offer

Join our community based on innovative, unified, and client-focused services, where your skills and development will be nurtured. You will also enjoy:  

• flexible working arrangements can be negotiated in accordance with our Enterprise Agreement and the operational needs of the roles
• ongoing opportunities to learn and develop new capabilities 
• a competitive remuneration package
• free on-site parking
• free gym membership and access to recreational facilities available a APH
• childcare (pending availability), banking services, post office, value-for-money dining options and more available at APH.

Salary

Currently, the salary range for this position is $92,450 - $99,185 per annum.

Conditions of Employment

Employment opportunities at the department are subject to a range of conditions prescribed in the Parliamentary Service Act 1999 which include:

• Australian citizenship: Section 22 of the Parliamentary Service Act 1999 requires that employees of the Parliamentary Service are generally required to be Australian citizens. However, if you are not an Australian citizen you may be considered for engagement on the condition that you are able to gain Australian Citizenship within a specified time. Failure to obtain citizenship within the timeframe could lead to termination of employment.
  
  
• Loss and resumption of Australian citizenship: Under historical provisions of the Australian Citizenship Act 1948 (section 17), some Australian citizens automatically lost their citizenship if they voluntarily acquired the citizenship of another country between 26 January 1949 and 3 April 2002. This loss occurred by operation of law and may not have been known to the individual at the time. Although these provisions were repealed in 2002 to allow dual citizenship, the repeal did not restore citizenship that was previously lost. Individuals who believe they may be affected are recommended to seek advice about resuming their Australian citizenship. Further information, is available on the Department of Home Affairs website.
• Applicants who progress to the offer stage with our department who have been affected by the loss of citizenship as outlined above will be required to demonstrate within a reasonable time that they have resumed, or are actively undertaking the process to resume, Australian citizenship.
  
  
• Security clearance and character clearance: the preferred applicant will be required to obtain and maintain a security clearance at the level specified, as well as complete and be deemed suitable through a Nationally Coordinated Criminal History Check.
  
  
• Health assessment: a pre-employment health assessment will be required where there are physical or medical requirements for the role.
  
  
• External Work Approval: Employees must seek approval for any paid employment outside the department and declare voluntary activities that could impact their role.