Multiple Vacancies, Parliamentary Governance, Audit, Risk and Fraud

Job Details

Job Title: Multiple Vacancies, Parliamentary Governance, Audit, Risk and Fraud

Employment Type: Ongoing

Classification: Various

Closing Date: 11:30pm AEDT, [Recruitment insert closing date] 

Contact: Alison Hayward, (02) 6277 8726, alison.hayward@aph.gov.au

The Opportunity

The Department of Parliamentary Services (DPS) is recruiting for multiple vacancies within the Parliamentary, Communications and Governance Branch. These roles will work in small teams to provide support across various functions.

These roles include:

• Senior Governance Officers
• Governance Officers
• Senior Advisors - Fraud, Risk, Business Continuity

Key Responsibilities include:

PSL6 Senior Advisor - Fraud, Risk, Business Continuity

• Contribute to the design and enhancement of the department’s Risk Management Policy and Framework.
• Develop and facilitate stakeholder risk workshops.
• Provide advice on risk management.
• Contribute to the development and ongoing maintenance of the department’s fraud and corruption prevention initiatives.
• Maintain the Fraud and Corruption Control Plan.
• Conduct fraud and corruption risk assessments as required.
• Contribute to the development, maintenance, and review of the department’s Business Continuity Plan.  
• Support the development and facilitation of business continuity testing.
• Prepare executive reports and briefs as required.

PSL6 Senior Governance Officer – Parliamentary and Governance Secretariat

• Contribute to DPS’ parliamentary coordination processes including drafting and quality assurance of Sente Estimates documents, reconciling evidence and supporting senior executives during Senate Estimates.
• Support the Assistant Director Governance Secretariat to manage high level departmental committees including the Executive Committee and Audit and Risk Committee through coordinating meeting documentation, tracking meeting milestones and action items and drafting meeting communications.
• Maintaining DPS’ Parliamentary Document Management System (PDMS) to manage Senate Estimates and committee documents including supporting expansion of PDMS functions across the department.
• Maintain internal and external stakeholder relationships including provision of advice on parliamentary coordination and governance secretariat procedures.

PSL6 Senior Governance Officer – Organisational Performance and External Audit

• Assisting with monitoring DPS’ compliance with departmental legislative and governance responsibilities including setting timeframes and drafting documentation.
• Supporting delivery of Organisational performance publications through coordination activities, including Corporate Plans, Annual Reports and Annual Performance Statements and Business Planning activities.
• Supporting external audits of the department by coordinating responses to document requests and stakeholder meetings, providing advice on external audit procedures and governance arrangements of the department to internal and external stakeholders.
• Maintaining policies and procedures including ensuring timeframes are met to contribute to DPS’ compliance with legislative and governance responsibilities.
• Undertaking procurements and contract management for suppliers and external committee members.

PSL5 Parliamentary and Governance Officer

• Conduct general administrative support functions for the Parliamentary and Governance team including mailbox management, tracking milestones and assisting with procurement processing.
• Preparing and maintaining documents for Sente Estimates and governance committees including brief templates, tracking spreadsheets, committee papers, action items and agendas.
• Supporting user access management for PDMS for the department including new access and access change requests and providing guidance to staff on use of PDMS.
• Managing arrangements for committee meetings including room bookings and catering.

PSL5 Governance Officer – Organisational Performance and External Audit

• Providing support to Organisational performance publications including collating information, updating templates and proof reading.
• Tracking information requests and monitoring timelines to deliver timely responses to external audit information requests.
• Coordinating inputs to support legislative and governance compliance and policies and procedures.
• Assisting with procurement and contract management of suppliers and committee members.

Who we are looking for

Our ideal candidates will bring to the role a clear understanding of government and its processes and how effective governance arrangements contribute to the success of the department, in achieving its strategic objectives and priorities. Candidates will be able to demonstrate the following attributes:

• Exemplary levels of professionalism, integrity, accountability and discretion
• Knowledge of similar processes in a government environment, including understanding of relevant legislation or proven ability to learn
• Experience in building, maintaining and contributing to a respectful and inclusive work culture
• The ability to contribute to high performing teams to deliver high quality governance services and products
• Demonstrated ability to exercise sound judgement, critical analysis, and initiative to identify emerging issues and risks
• The ability to identify solutions to problems and develop an understanding of the department’s broader operating context
• Excellent communication and interpersonal skills, and ability to work collaboratively, cultivate and maintain productive working relationships, including with senior executive staff and external stakeholders and tailor communications to a diverse range of audiences
• Demonstrated ability to work under pressure with high level organisation skills to meet deadlines while managing multiple priorities and respond flexibly in a dynamic working environment

Job Specific Requirements: 

    
•  The successful applicant will be required to obtain and maintain a security clearance at the level specified. 

At DPS, we are committed to building a diverse and inclusive workplace that ensures all our people can contribute to our shared purpose. We encourage applications from Aboriginal and Torres Strait Islander people, people with disability, people with caring responsibilities, people who identify as LGBTQIA+, people from cultural and linguistically diverse backgrounds, people who identify as neurodivergent, and mature aged people.

How to apply

To apply for the bulk round, candidates are not expected to address individual selection criteria. Instead, please submit a concise statement, no longer than one page (maximum 750 words), outlining your background, capabilities, and experiences, and how they align with the advertised roles and detailed selection criteria.

Your statement should focus on why you are interested in working at DPS, your enthusiasm for the role, and what you can contribute. Align your pitch with the vacancies available, using specific examples and achievements that illustrate your suitability against the selection criteria. We recommend following the STAR method (Situation, Task, Action, Result) to effectively showcase your skills.

Your pitch is an opportunity to tell us why you want to work at DPS, why you are interested in the role and what you can offer in the role. Frame your pitch around the role description and relevant ILS Profile. Make sure to use relevant examples and accomplishments that demonstrate your ability to perform the role. 

For additional guidance when crafting you application, please refer to the the DPS Recruitment Candidate Information Pack, which provides helpful tips on how to structure your pitch and highlight your most relevant skills and experience effectively.

Our purpose and values

We proudly provide innovative, unified, and client-focused services to the Australian Parliament and parliamentarians. We are a values driven department, placing our values at the heart of everything we do; from our service offerings and decision making to our interactions with stakeholders and each other.  

Our people are employed in a broad and unique range of professional, customer service and trade-based roles, all joined by a shared purpose: to make an enduring contribution to Australia’s parliamentary democracy. We have an inclusive workplace that reflects the diversity of the community we serve. While we come from all walks of life, we share a commitment to care for and protect our iconic workplace. 

Every year, almost one million people visit Australian Parliament House to experience the parliamentary process, the building’s architecture, nationally significant art collections, events, tours, and food and dining experiences – all made possible by our people, who are active participants in an environment where no two days are the same.

What we can offer

Join our community based on innovative, unified, and client-focused services, where your skills and development will be nurtured. You will also enjoy:  

•    access to flexible work arrangements 
•    ongoing opportunities to learn and develop new capabilities 
•    a competitive remuneration package
•    free secure parking
•    free gym membership and access to recreational facilities
•    childcare (pending availabilioty), banking services, post office, value-for-money dining options and more available at APH.

Salary

Currently, the salary ranges for the available positions are below:

PSL5 - $89,410 - $95,924 per annum

PSL6 - $97,841 - $109,967 per annum

Conditions of Employment

Employment opportunities at Department of Parliamentary Services are subject to a range of conditions prescribed in the Parliamentary Service Act 1999 which include:

•    Australian citizenship – to be eligible for employment with DPS, applicants must be an Australian Citizen. 

•    Security clearance and character clearance – the preferred applicant will be required to obtain and maintain a security clearance at the level specified, as well as complete and be deemed suitable through a Nationally Coordinated Criminal History Check. 

•    Health assessment – a pre-employment health assessment will be required where there are physical or medical requirements for the role.