Finance and Contract Officer

Job Details

Job Title: Finance and Contract Officer

Employment Type: Ongoing

Classification: Parliamentary Service Level 6

Closing Date: 11:30pm AEDT, [Recruitment insert closing date] 

Contact: Kylie Charles, 6277 9314, kylie.charles@aph.gov.au

The Opportunity

Would you like to work in the Heritage listed and newly renovated WestBlock Building, supporting the delivery of services to the Australian Parliament, together with other benefits including free gym membership, free parking and a competitive salary?
 

Are you interested in being part of a transformational change, working in a busy and dynamic working environment with dedicated staff?

Are you interested in being part of a new team, dedicated to supporting the Division with uplifting their contract management and financial management?

The ISD-Sourcing team within the Information Services Division, provides contract management support and contract management services to support critical ISD services.  Our team is newly created and will be  working closley with business areas, providing contract management advice and procurement advice as well as supporting them with their financial management.  In addition, the team ensures that invoices and purchase orders are effectively managed, so that the Division can meet their obligations under the PGPA Act 2013.
 

The Finance and Contract Officer will, work closely with the central procurement team and the ISD business areas to support contracts that achieve value-for-money outcomes. In a collaborative environment, you will provide advice on best practice procurement and finance processes to meet business needs and align with government procurement directives, while fostering high engagement and commitment among diverse stakeholders.

Who we are looking for

We are looking for organised and self-motivated individuals with strong finance, contract management and problem solving skills, who can apply a can-do attitude. You must be able to work flexibly and be adaptable to change, willing to be part of a new team.  You will be participate in building the team culture and work collaboratively. Training and support is available to ensure you are successful in the role.   

Job Specific Requirements: 

 
•  The successful applicant will be required to obtain and maintain a Baseline Vetting (Protected/Restricted) security clearance.

At DPS, we are committed to building a diverse and inclusive workplace that ensures all our people can contribute to our shared purpose. We encourage applications from Aboriginal and Torres Strait Islander people, people with disability, people with caring responsibilities, people who identify as LGBTQIA+, people from cultural and linguistically diverse backgrounds, people who identify as neurodivergent, and mature aged people.

Duty Statement

Classification: Parliamentary Service Level 6 

Branch: N/A 

Section: ISD Sourcing 

Immediate supervisor: Assistant Director, Finance and Contracting 

Under limited/general direction undertake duties in accordance with the agreed standards for the Parliamentary Service Level 6 classification. The duties will include, but are not limited to, the following:

1. Manage the Goods Receipting and Invoice Management for the Information Services Division
    
2. Problem solve complex issues relating to invoices and purchase orders, to ensure payment deadlines are met
    
3. Support contract management and contract managers with advice to support the management of the contract (including, advice for approaching new procurements and variations).
    
4. Manage the contract expiry profile for the Information Services Division
    
5. Provide procurement advice in accordance with the PGPA Act and CPR’s
    
6. Ensure documentation is filed using the endorsed enterprise records management solution.
    
7. Efficiently manage and organise email correspondence to ensure optimal time management and communication flow.

Employees of DPS are required to be able, and to be seen to be able, to provide professional advice and services to all Senators and Members without favour or prejudice.

Selection Criteria

1. Experience in Procurement, candidates with ICT experience will be highly regarded

2. Knowledge of Finance processes, candidates with experience in goods receipting, purchase orders or invoice management will be highly regarded

3. Experience with excel, creating, managing and manipulating data using excel

4. Experience in complex problem solving and time management

5. An understanding of contract management and an ability to work within the PGPA Act, CPR’s and Department of Finance regulations

6. Ability to proactively communicate with and follow up senior level staff

7. Desirable: Cert IV Government Procurement, Finance or Business qualifications or working towards.

How to apply

Please upload a pitch (750 words maximum) describing how your skills and experience would contribute to the role and work of the department. 

Your pitch is an opportunity to tell us why you want to work at DPS, why you are interested in the role and what you can offer in the role. Frame your pitch around the role description and relevant ILS Profile. Make sure to use relevant examples and accomplishments that demonstrate your ability to perform the role. 

For additional guidance when crafting you application, please refer to the the DPS Recruitment Candidate Information Pack, which provides helpful tips on how to structure your pitch and highlight your most relevant skills and experience effectively.

Our purpose and values

We proudly provide innovative, unified, and client-focused services to the Australian Parliament and parliamentarians. We are a values driven department, placing our values at the heart of everything we do; from our service offerings and decision making to our interactions with stakeholders and each other.  

Our people are employed in a broad and unique range of professional, customer service and trade-based roles, all joined by a shared purpose: to make an enduring contribution to Australia’s parliamentary democracy. We have an inclusive workplace that reflects the diversity of the community we serve. While we come from all walks of life, we share a commitment to care for and protect our iconic workplace. 

Every year, almost one million people visit Australian Parliament House to experience the parliamentary process, the building’s architecture, nationally significant art collections, events, tours, and food and dining experiences – all made possible by our people, who are active participants in an environment where no two days are the same.

What we can offer

Join our community based on innovative, unified, and client-focused services, where your skills and development will be nurtured. You will also enjoy:  

•    access to flexible work arrangements 
•    ongoing opportunities to learn and develop new capabilities 
•    a competitive remuneration package
•    free secure underground parking
•    free gym membership and access to recreational facilities
•    on-site childcare, banking services, post office, value-for-money dining options and more.

Salary

Currently, the salary range for this position is $97,841 - $109,967 per annum.

Conditions of Employment

Employment opportunities at Department of Parliamentary Services are subject to a range of conditions prescribed in the Parliamentary Service Act 1999 which include:

•    Australian citizenship – to be eligible for employment with DPS, applicants must be an Australian Citizen. 

•    Security clearance and character clearance – the preferred applicant will be required to obtain and maintain a security clearance at the level specified, as well as complete and be deemed suitable through a Nationally Coordinated Criminal History Check. 

•    Health assessment – a pre-employment health assessment will be required where there are physical or medical requirements for the role.