Collection Management Officer

Job Details

Job Title: Collection Management Officer

Employment Type: Ongoing

Classification: Parliamentary Service Level 4

Closing Date: 11:30pm AEDT, 29 August 2025

Contact: Catherine Gilbert, 0262772695, catherine.gilbert@aph.gov.au

The Opportunity

The Department of Parliamentary Services (DPS) is recruiting for a PSL4 Collection Management Officer within the Library Collections section of the Parliamentary Library.

The Parliamentary Library provides high quality information, analysis and advice to Senators and Members of Parliament in support of their parliamentary and representational roles.

The position undertakes activities related to the identification, processing and disposal of collection items, the binding of collection materials, the investigation and capture of electronic items, updating collection data, and liaising with clients, internal staff and external agencies for the successful delivery of library products and services.  

Who we are looking for

Applicants should have a strong client focus, attention to detail, excellent communication and organisational skills, and the ability to work effectively in a team. We require flexible, proactive individuals with strong digital literacy skills and a willingness to learn new skills.

Qualifications in library and/or information studies recognised by the Australian Library and Information Association, or equivalent library experience is also desirable.

Job Specific Requirements: 

• Operate manual storage units and handle collection material weighing up to 6kg.
• The successful applicant will be required to obtain and maintain a Baseline Vetting (Protected/Restricted) security clearance.

At DPS, we are committed to building a diverse and inclusive workplace that ensures all our people can contribute to our shared purpose. We encourage applications from Aboriginal and Torres Strait Islander people, people with disability, people with caring responsibilities, people who identify as LGBTQIA+, people from cultural and linguistically diverse backgrounds, people who identify as neurodivergent, and mature aged people.

Duty Statement

Classification: Parliamentary Service Level 4 

Branch: Library Collections and Systems 

Section: Collection Management 

Immediate supervisor: Manager, Collection Development

Under limited/general direction undertake duties in accordance with the agreed standards for the Parliamentary Service Level 4 classification. The duties will include, but are not limited to, the following:

1. Undertake the disposal process for collection items such as monographs and reference serials, including the identification, processing and documentation of collection items marked for disposal.
2. Oversee the binding of collection material and organise complex binding tasks such as the binding of parliamentary publications.
3. Investigate and capture items suggested for addition to the Library’s electronic repository.
4. Contribute to the maintenance of library collection and acquisitions records in the library management system, including data remediation work on collection data.
5. Contribute to client service delivery through liaising with clients, internal staff, and external agencies to resolve any issues in library collection management and acquisition of library materials.
6. Contribute to improvements to the section’s procedures and guidelines.
7. Contribute to other collection management and corporate activities as required.

Employees of DPS are required to be able, and to be seen to be able, to provide professional advice and services to all Senators and Members without favour or prejudice.

Selection Criteria

1. Experience and knowledge in the use of integrated library systems and the maintenance of library collections.
2. Hold sound bibliographic skills and an ability to demonstrate accuracy while creating, editing and quality assuring library records.
3. Demonstrated probity and high-quality recordkeeping when dealing with financial processes.
4. Ability to work collaboratively as a member of a team and to communicate effectively with clients, staff and external agencies as required.
5. Demonstrate strong digital literacy skills and experience working in an online environment.
6. Have an awareness and/or interest in politics and current affairs.
7. Eligible qualifications and/or other technical requirements: Tertiary qualifications in library or information management are desirable. 

How to apply

Please upload a pitch (750 words maximum) describing how your skills and experience would contribute to the role and work of the department. 

Your pitch is an opportunity to tell us why you want to work at DPS, why you are interested in the role and what you can offer in the role. Frame your pitch around the role description and relevant ILS Profile. Make sure to use relevant examples and accomplishments that demonstrate your ability to perform the role. 

For additional guidance when crafting you application, please refer to the the DPS Recruitment Candidate Information Pack, which provides helpful tips on how to structure your pitch and highlight your most relevant skills and experience effectively.

Our purpose and values

We proudly provide innovative, unified, and client-focused services to the Australian Parliament and parliamentarians. We are a values driven department, placing our values at the heart of everything we do; from our service offerings and decision making to our interactions with stakeholders and each other.  

Our people are employed in a broad and unique range of professional, customer service and trade-based roles, all joined by a shared purpose: to make an enduring contribution to Australia’s parliamentary democracy. We have an inclusive workplace that reflects the diversity of the community we serve. While we come from all walks of life, we share a commitment to care for and protect our iconic workplace. 

Every year, almost one million people visit Australian Parliament House to experience the parliamentary process, the building’s architecture, nationally significant art collections, events, tours, and food and dining experiences – all made possible by our people, who are active participants in an environment where no two days are the same.

What we can offer

Join our community based on innovative, unified, and client-focused services, where your skills and development will be nurtured. You will also enjoy:  

• flexible working arrangements can be negotiated in accordance with our Enterprise Agreement and the operational needs of the roles
• ongoing opportunities to learn and develop new capabilities 
• a competitive remuneration package
• free on-site parking
• free gym membership and access to recreational facilities available a APH
• childcare (pending availability), banking services, post office, value-for-money dining options and more available at APH.

Salary

Currently, the salary range for this position is $80,672 - $87,659 per annum.

Conditions of Employment

Employment opportunities at Department of Parliamentary Services are subject to a range of conditions prescribed in the Parliamentary Service Act 1999 which include:

•    Australian citizenship – to be eligible for employment with DPS, applicants must be an Australian Citizen. 

•    Security clearance and character clearance – the preferred applicant will be required to obtain and maintain a security clearance at the level specified, as well as complete and be deemed suitable through a Nationally Coordinated Criminal History Check. 

•    Health assessment – a pre-employment health assessment will be required where there are physical or medical requirements for the role.