AUSPIC Image Cataloguer

Job Details

Job Title: AUSPIC Image Cataloguer

Employment Type: Non-Ongoing

Classification: Parliamentary Service Level 4

Closing Date: 11:30pm AEDT, 2 June 2025 

Contact: Susan Emson, 02 6277 2573, susan.emson@aph.gov.au

The Opportunity

The Department of Parliamentary Services (DPS) is recruiting for a Parliamentary Service Level 4, AUSPIC Image Cataloguer within Design Integrity and Special Collections (DISC). This position is being offered as an initial non-ongoing 12-month contract with the possibility of extension and the opportunity for flexible work from home arrangements. 

DPS are responsible for a wide range of services and facilities, working closely with the Department of the Senate, the Department of the House of Representatives and the Parliamentary Budget Office to support the operations of the Parliament and its Committees.

 
The Design Integrity and Special Collections (DISC) Unit has several core roles which include:

-    Manage the transfer and processing of Australian Parliament House (APH) records from the historic AUSPIC collection into a DAMS system. AUSPIC is the photographic service responsible for documenting an official pictorial record of the Australian Parliament. In addition, it provides services to parliamentary departments and other Commonwealth entities to cover official government business.

-    Coordinate and catalogues resources that are integral to the design and construction of APH within the APH Archive. 

-    Coordinate consultation on matters that have the potential to affect the design intent of APH, to help ensure changes maintain or enhance the building and its precincts. 

DISC AUSPIC collection staff collaborate with the photographic team and staff across DPS, to ensure that AUSPIC records are managed correctly and catalogued to support client engagement with the AUSPIC collection. DISC works with colleagues in DPS to ensure the original design intent of APH is well understood at every stage of design and construction of new building works and maintenance or the introduction of technological changes which may have an impact on APH.
 

Who we are looking for

The successful applicant will have experience in creating and editing descriptive and rights metadata according to guidelines. Ideally, have previous experience working with digital asset management systems. Applicants should have good attention to detail, research and problem-solving skills. Applicants should have demonstrated organisation and communication skills to work as part of a small collaborative team. 

This project will enable access to and provide management for the AUSPIC historic photographic collection. An interest in Australian politics would be useful. Familiarity with record management and digital preservation standards and practices would be an advantage.

Job Specific Requirements: 

 
•  The successful applicant will be required to obtain and maintain a Baseline Vetting (Protected/Restricted) security clearance.

At DPS, we acknowledge the value diversity brings. We are committed to building a diverse and inclusive workplace that ensures all our people can contribute to our shared purpose. We welcome applications from Aboriginal and Torres Strait Islander people, mature age people, people from diverse backgrounds and people with disability.

Duty Statement

Classification: Parliamentary Service Level 4 

Branch: Design Integrity & Collections Branch 

Section: Design Integrity and Special Collections 

Immediate supervisor:  Manager, Special Collections

Under limited/general direction undertake duties in accordance with the agreed standards for the Parliamentary Service Level 4 classification. The duties will include, but are not limited to, the following:

1.    Apply specialised library/archival skills to attach descriptive and rights metadata to image records in AUSPIC’s Digital Asset Management System (DAMS), following cataloguing guidelines to ensure accuracy and consistency.

2.    Complete additional research, where required, to enrich metadata, ensuring efficient retrieval of material in a Digital Asset Management System.

3.    Participate as required in projects to enhance the digital delivery of products and services.

4.    Contribute to the continuous improvement of services to ensure the needs of parliamentary clients are met, including projects that align to the section’s strategic goals.

5.    Contribute to client service delivery through liaison with clients, internal staff and external agencies to resolve minor operational issues and provide training and support.
 

Employees of DPS are required to be able, and to be seen to be able, to provide professional advice and services to all Senators and Members without favour or prejudice.

How to apply

Please upload a pitch (750 words maximum) describing how your skills and experience would contribute to the role and work of the department. 

Your pitch is an opportunity to tell us why you want to work at DPS, why you are interested in the role and what you can offer in the role. Frame your pitch around the role description and relevant ILS Profile. Make sure to use relevant examples and accomplishments that demonstrate your ability to perform the role. 

Our purpose and values

We proudly provide innovative, unified, and client-focused services to the Australian Parliament and parliamentarians. We are a values driven department, placing our values at the heart of everything we do; from our service offerings and decision making to our interactions with stakeholders and each other.  

Our people are employed in a broad and unique range of professional, customer service and trade-based roles, all joined by a shared purpose: to make an enduring contribution to Australia’s parliamentary democracy. We have an inclusive workplace that reflects the diversity of the community we serve. While we come from all walks of life, we share a commitment to care for and protect our iconic workplace. 

Every year, almost one million people visit Australian Parliament House to experience the parliamentary process, the building’s architecture, nationally significant art collections, events, tours, and food and dining experiences – all made possible by our people, who are active participants in an environment where no two days are the same.

What we can offer

Join our community based on innovative, unified, and client-focused services, where your skills and development will be nurtured. You will also enjoy:  

•    access to flexible work arrangements 
•    ongoing opportunities to learn and develop new capabilities 
•    a competitive remuneration package
•    free secure underground parking
•    free gym membership and access to recreational facilities
•    on-site childcare, banking services, post office, value-for-money dining options and more.

Salary

Currently, the salary range for this position is $80,672 - $87,659 per annum.

Conditions of Employment

Employment opportunities at Department of Parliamentary Services are subject to a range of conditions prescribed in the Parliamentary Service Act 1999 which include:

•    Australian citizenship – to be eligible for employment with DPS, applicants must be an Australian Citizen. 

•    Security clearance and character clearance – the preferred applicant will be required to obtain and maintain a security clearance at the level specified, as well as complete and be deemed suitable through a Nationally Coordinated Criminal History Check. 

•    Health assessment – a pre-employment health assessment will be required where there are physical or medical requirements for the role.